Twin Brooks Community League, Edmonton, Alberta

Updated January 2008

Sports Director

Is responsible for working with other volunteers and the Program Manager to plan, organize and oversee all aspects of the indoor and outdoor soccer season
Officially represents the program to the community and attends regular and special meetings of Twin Brooks Community League
Sets TBCL policy and deals with issues as they arise
Assumes other roles as needed -sits on KICKS Board

Identifies equipment requirements and procures new and replacement equipment
Arranges for off-season equipment storage
Organizes the distribution and return of equipment from coaches
Works with Purchaser, Treasurer and Age Group Equipment Coordinators
Assumes the role of equipment purchaser and Age Group Equipment Coordinators if those roles are vacant
Time Commitment : The time commitment for this position is greatest before each season begins when equipment must be ordered, organized and distributed to coaches. After each season ends, arrangements must be made for all equipment to be returned, cleaned and stored for the next season.

Works with Equipment Director, Age Group Coordinators and coaches
Before the season starts, organizes and coordinates the distribution of equipment to teams in the respective age group
At the end of the season, organizes the return, cleaning and storage of equipment
Keeps track of returned and unreturned equipment for the respective age group
Time Commitment: age group equipment coordinators may volunteer for a single season or may choose to volunteer year round. Most of the work happens at the beginning and end of each season.

Work with Equipment Director and Age Group Equipment Coordinators
Clean out storage areas, move jerseys and equipment from temporary to permanent storage areas, dispose of obsolete jerseys and equipment
Prepare equipment bags prior to distribution to coaches
Hand out bags to coaches and keep distribution records
Time commitment- commitment is limited to one three to four hour shift prior to the start of the season. Equipment organization and distribution is performed in September-October for the indoor season, and March-April for the outdoor season.

Work with Equipment Director and Age Group Equipment Coordinators
Clean out storage areas, move jerseys and equipment from temporary to permanent storage areas, dispose of obsolete jerseys and equipment
Receive and record returned equipment bags and equipment
Clean and inventory returned equipment bags and equipment
Store equipment appropriately
Time commitment: commitment is limited to one three to four hour shift at the end of each season. Equipment return is perforned in July-September for the outdoor season, and February-March for the indoor season.

Creates teams
Ensures that, as much as possible, all teams have a coach and an equal number of team volunteers
Creates game schedule for age group and distributes to coaches
Liases with Photo Coordinator, Tournament Coordinators, Purchaser, Security Clearance Coordinator and Equipment Coordinators, etc
Handles inquires from parents and coaches
Brings concerns and issues to Sports Director
Time commitment: teams are put together in March-April for the outdoor season.

Works with purchasers, Director and the TBCL
Creates and presents indoor and outdoor seasons budgets to TBCL
Accounts for all receipts and expenditures of Soccer
Reconciles actual expenses and revenues with budget and presents Annual Report
Time Commitment: The fiscal year end is August 31. An indoor season budget is prepared in September, and an outdoor season budget it prepared in February. The budget for the outdoor season is reconciled in September . The budget for the indoor season is reconciled in April.

Works with the Director to create articles and announcements to be published
Articles typically published include announcements for upcoming events such as registration, tournaments, season starts etc.

TB Soccer as a member of KICKs helps organize a soccer tournament Father’s Day Weekend for kids Mini Mites to U10
Tournament coordinator is responsible for planning and organizing the tournament (s) and volunteers with other Communities
Works with age group coordinators and tournament volunteers

Help with miscellaneous duties during the Father’s day tournament. The tournament is 1 day , the shifts are 2 hours long. Purchaser Number required.
Works with Equipment Director to order jerseys and other equipment
Time Commitment: Outdoor season - jerseys are ordered in February, other equipment is ordered as required.

Sends out notices of coaches clinics to all coaches
Encourages and promotes coaching development
Arranges for registration of coaches
Arranges for reimbursement of payment to coaches
Time commitment: Outdoor season coach’s clinics are typically held in April and May

Attend TBCL Registration event
Assist registrants with filling in forms
Accept completed forms and cheques
Time Commitment: the time commitment for this role is confined to one two to three hour shift

Number required: one to three
Inputs volunteer information into Registration database
Time commitment: this is a one time commitment of a few hours following the registration event Registration Volunteers

Number required: one to three
Inputs community league membership number into Registration database
Time commitment: this is a one time commitment of a few hours following the registration event

Number required: one
Maintains record of which volunteers have and have not fulfilled their volunteer commitments
Time commitment: This role is most active during the outdoor season from May to September Security Clearance Volunteer Number required.
Works with Age Group Coordinators and Program Manager
Maintains lists of coaches that require a security clearance
Becomes familiar with security clearance policies and procedures
Arranges for security clearances to be collected from all coaches requiring them
Submits clearance forms to Program Manager
Ensures that each application is supported by appropriate identification
Records results of clearance checks and resolves not cleared ones.

people who can give a couple of hours to help with different community events . Example: September Community Barbeque or Winter Sleigh Rides

organizes a photographer to take the Community Soccer pictures. This usually happens in May.
order medals to be given out at the end of the outdoor soccer season

Number required: 4 per age group
helps the coordinator on picture day -distributes pictures to each team when they arrive